Invoice template for catering

Looking for a catering invoice template? See a sample itemized invoice for catering services with a breakdown of food, beverages and services.

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INVOICE
Catering Company
#2026-001 Variable symbol: 2026001

Supplier

GastroEvent Ltd.
Gourmet St 10, 811 01 Bratislava
ID number: 64 567 890
Tax ID: 2064567890
IBAN: SK89 0200 0000 0064 5678 9012

Customer

EventCorp Ltd.
Conference St 20, 821 09 Bratislava
ID number: 52 345 678
Tax ID: 2052345678

Issue date: 01.03.2026 Delivery date: 01.03.2026 Due date: 15.03.2026
Description Quantity Unit price Total
Buffet catering - corporate event, 50 persons 50 person 25.00 EUR 1250.00 EUR
Beverage service - wine, beer, soft drinks 50 person 12.00 EUR 600.00 EUR
Tableware and cutlery rental 1 set 75.00 EUR 75.00 EUR
Total amount due
1925.00 EUR
QR code for fast payment
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Required invoice details

  • Business name or full name
  • Registered address
  • Company ID (IČO)
  • Tax ID (DIČ / VAT number)
  • Invoice number
  • Issue date
  • Delivery date
  • Due date
  • Description of goods/services
  • Quantity and unit price
  • Tax base and VAT rate
  • Total amount due
  • Customer details (name, address, ID)
  • Bank account (IBAN)

Tips for correct invoicing

1

A catering invoice should list food, beverages and services separately.

2

State the number of servings/persons and the per-person price for buffet catering.

3

Invoice rental of tableware, linens and equipment as separate items.

4

For larger events, we recommend invoicing a 50% deposit upfront.

How to create an invoice in 5 steps

1
Register for free at Fakturuj.si – the first month is on us.
2
Fill in your company or freelancer details (ID, tax number, address, bank account).
3
Add a client – just enter name and company ID, we auto-fill the rest.
4
Select items, quantity, price and VAT – the system calculates totals automatically.
5
Review the invoice, download PDF or send it directly to your client's email.

Frequently asked questions

How to invoice catering services?

Invoice catering with a breakdown of food, beverages and services. State the number of persons and per-person price. List equipment rental separately.

How to invoice a catering deposit?

In Fakturuj.si, create a deposit invoice and after the event, a final invoice deducting the deposit. The system automatically links documents.

Must I itemize individual dishes on the invoice?

For buffet catering, stating the menu type and per-person price is sufficient. For custom menus, we recommend itemizing individual dishes.

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