Invoice Template for Freight Forwarding

Running a freight forwarding company? See our invoice template for forwarding and logistics services including customs fees and warehousing.

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INVOICE
International Freight Forwarding & Logistics
#2026-001 Variable symbol: 2026001

Supplier

SpedTrans Ltd.
8 Logistics Park, Bratislava 821 04
ID number: 51 234 567
Tax ID: 2051234567
IBAN: SK99 1100 0000 0051 2345 6789

Customer

Import Export SK Ltd.
30 Industrial Road, Zilina 010 01
ID number: 54 567 890
Tax ID: 2054567890

Issue date: 01.03.2026 Delivery date: 01.03.2026 Due date: 15.03.2026
Description Quantity Unit price Total
Freight forwarding – international transport 1 shipment 850.00 EUR 850.00 EUR
Customs clearance 1 pcs 120.00 EUR 120.00 EUR
Cargo insurance 1 pcs 45.00 EUR 45.00 EUR
Total amount due
1015.00 EUR
QR code for fast payment
Scan and pay via mobile banking

Required invoice details

  • Business name or full name
  • Registered address
  • Company ID (IČO)
  • Tax ID (DIČ / VAT number)
  • Invoice number
  • Issue date
  • Delivery date
  • Due date
  • Description of goods/services
  • Quantity and unit price
  • Tax base and VAT rate
  • Total amount due
  • Customer details (name, address, ID)
  • Bank account (IBAN)

Tips for correct invoicing

1

Distinguish between forwarding commission and actual transport costs on the invoice.

2

Invoice customs duties and insurance as separate line items.

3

Include shipment reference numbers for better tracking.

4

For international forwarding, specify Incoterms conditions.

How to create an invoice in 5 steps

1
Register for free at Fakturuj.si – the first month is on us.
2
Fill in your company or freelancer details (ID, tax number, address, bank account).
3
Add a client – just enter name and company ID, we auto-fill the rest.
4
Select items, quantity, price and VAT – the system calculates totals automatically.
5
Review the invoice, download PDF or send it directly to your client's email.

Frequently asked questions

How should I invoice freight forwarding services?

Invoice forwarding services with a clear distinction between your commission and actual transport costs. List customs fees and insurance as separate items.

What are Incoterms and should I include them on the invoice?

Incoterms are international trade terms (e.g., EXW, FOB, CIF). We recommend including them on invoices for international shipments for clarity.

How do I invoice customs duties?

Invoice customs duties as a separate line item. Include the exact amount and the customs procedure reference number.

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